HOW TO CREATE VENDOR RECORDS IN PEACHTREE ACCOUNTING SOFTWARE

After opening the company in our Peachtree accounting software, the first thing we do in order to create the vendor record is that we Click on “maintain” option at the top of the software’s toolbar and on clicking it, following window appears on our desktop screen.

From this window we select the first option which is “Vendors….” In order to create our vendor records. On clicking it following window scheme appears on the screen.

We fill this window for each of our vendor. Every vendor will be allocated with a separate and unique ID which will be written in “Vendor ID” portion. This ID cannot be repeated for any other vendor. Every vendor will have a unique and different ID as we allocated different ID for different accounts while preparing chart of Accounts in the beginning. After this we write the name of the organization with which we are dealing in the “Name” portion in this window. After writing the name of the organization we first fill the “General” part of the requirements. We enter the name of that person or the post of that person as per the conditions with whom we are going to engage in. This can be sales representative, salesman, Sales manager or any other person as per the requirements. After this we enter the address of that vendor in the “Address” portion. Only 30 alphabets or numbers can be written in a single line in “Address” option. If the address is longer than 30 alphabets then we can write the remaining address in the 2nd line for address. Then we write the city and so on. In “Vendor Type” we mention which type of vendor is he/she is according to our categorizations. This vendor account is a subsidiary ledger account which will be entered in purchase account. After filling the other required information in “General’ we move onwards on to Purchase Defaults by clicking on it. Vendor ID, Name and Purchase acct must be entered in order to create the record for any vendor.

Here we enter all the required information. In the “Purchase Acct” portion we write the ID of our purchase account. If we do write any ID which doesn’t exist in the chat of accounts then the blank area in   “Purchase Acct” start blinking. After filling this information we move on to the “Custom Fields” by clicking on it.

Here we enter the Second contact if required, Reference if required and so. These Field labels can be changed easily on the vendor default window. After completing this “Custom Fields” we move forward to “History” by clicking on it.

This is the last window before completion of a single vendor record. After filling these all required information, we click on “Save” button in order to save the record which we have entered in the software for that specific vendor. After this we can again repeat our whole process in order to create more records for different vendors. Following is the Save Button.